Hire out your meeting rooms & spaces.

Publish a live calendar of every meeting room, take room hire requests online, and add the projector, flip chart and catering in the same flow. LemonBooking prices each request automatically and checks for clashes — so your team can get on with running the place.

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Rooms · Tue 12 May

Day view

Boardroom

Board mtg

Acme Ltd

Meeting Rm 1

Stand-up

Interviews

Meeting Rm 2

Training · 10–1

Seminar Rm

Team away day

Business Internal Events

4 rooms

New request

No clashes

Meeting Room 1 · 09:00–10:00

Auto price£90

Self-serve booking, checked before it lands.

Visitors check the live calendar, pick a room and submit a request. LemonBooking estimates the price and checks it doesn't clash with an existing booking — so requests reach your inbox already priced and conflict-free.

Automatic price estimate and conflict check on every request
Approve, decline or hold from your inbox in one click
Built-in repeat options for weekly stand-ups and regular sessions

Request a room

Step 1 of 2

Room

Meeting Room 1

Date

Tue 12 May 2026

From

09:00

12:00

Repeat weekly

Every Tuesday until 28 Jul

Checked — no clashes

Estimated

£270

Add the projector, the flip chart and the catering.

Let customers add equipment and services to a room booking in the same flow. Each add-on has its own stock count, so LemonBooking stops two meetings claiming the last projector — and prices everything as it goes. For larger conference halls and function rooms, see our conference & function room booking system.

Stock counts stop add-ons being double-booked
Charge per session, per delegate, per day — or leave it free
Free add-ons are tracked for planning and reporting too

Add to your booking

Meeting Room 1 · Tue 12 May · 09:00–12:00

Step 2 of 2

Projector
3 of 4 available
×1 £15
Flip chart
6 of 8 available
×2 £12
Catering
Per delegate × 8
×8 £64
End-of-day cleaning
Free · tracked only
Free —

Add-ons priced live as you choose

Booking total

£361

Works on the website you already have.

Drop the calendar and booking form into any website with a few lines of code, and link straight to room info and pricing. Both are WCAG compliant. A documented REST API lets you wire LemonBooking into your own systems — free on Gold, £1 per month on Bronze and Silver.

Paste-in iframe snippet — inherits your site's fonts and colours
WCAG-compliant calendar and booking form
Read-only REST API on every plan — free on Gold, £1/month on Bronze & Silver

embed.html

<iframe
  src="https://yourvenue.com/rooms"
  width="100%"
  height="640"
  style="border:0"
  loading="lazy">
</iframe>

Embedded calendar — live availability, your colours.

terminal

$ curl api.lemonbooking.com/v1/rooms/2 \
    -H "Authorization: Bearer …"

{
  "room": "Meeting Room 1",
  "today": 3,
  "next_free": "13:00"
}

REST API — read-only access.

Which rooms earn their keep?

The reporting dashboard gives you performance at a glance — occupancy rates and revenue for every room, so you can see what's busy, what's quiet and where to nudge your pricing.

Occupancy rates per room and per time slot
Revenue by room, customer and date range
Export to CSV or schedule a summary by email

Occupancy by room · May

Live

Bookings

214

Participants

1,820

Revenue

£9,360

Seminar Room48%

Boardroom38%

Meeting Room 131%

Meeting Room 223%

Get paid, then keep the books straight.

Collect deposits and balances online, raise professional invoices automatically, and sync the lot with the accounting package you already use — so room hire doesn't create a second pile of bookkeeping.

Online payments and automatic invoices with payment links
Syncs with Xero, QuickBooks and Sage
Stripe, GoCardless, PayPal, SumUp and more for payments

LemonBooking

Xero

INV-1142 £180.00
INV-1143 £90.00
CN-78 −£20.00

Invoices

Payments

INV-1142 Paid
INV-1143 Unpaid
CN-78 Credit note

Also works with QuickBooks & Sage. Payments via Stripe, GoCardless, PayPal, SumUp & more.

“Lemon Booking has been a valuable system for managing our room hire, helping to centralise enquiries, availability, and client information in one place. The platform makes it easier for the team to view bookings, manage diaries, and keep track of event details, which supports the smooth running of our spaces and helps avoid scheduling conflicts.”

Paul (Meeting room manager)

Frequently asked questions

Anything we haven't covered, drop us a line.

Can people check availability and book a meeting room online?

Yes — publish a live calendar of every room. Visitors see what's free, submit a booking request, and LemonBooking prices it automatically and checks for clashes before it reaches your inbox.

Can we add equipment and catering to a room booking?

Yes — offer add-ons such as projectors, flip charts, catering and cleaning. Each has its own stock count, so the system prevents double-booking, and you can charge per session, per delegate, per day or leave it free for planning.

Can we set up recurring or weekly meetings?

Yes — set the pattern once (weekly, fortnightly, monthly or term-time) and LemonBooking generates the calendar entries and invoices for the whole run, with one-off skip dates for holidays.

Can we embed the calendar on our existing website?

Yes — drop the calendar and booking form into any website with a few lines of code. Both are WCAG compliant, and a documented REST API is available on every plan — free on Gold, £1 per month on Bronze and Silver.

Can we have different rates for different customers or time slots?

Yes — set unlimited pricing tiers per booking group or per slot. Members, businesses and partner organisations can each have their own rate, including different weekday, evening and weekend prices.

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