Room & resource booking software for libraries.

Manage every space and resource your library offers — meeting and exhibition spaces, study rooms, computers, print services and AV kit. Configurable for the realities of public-library bookings, accessible to every patron, and built to take payment online.

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Booking list

CENTRAL LIBRARY Rooms & resources

Ref Space / resource Status

BOOK-512
Tue 12 May

Meeting Room 2
Local history society
Pending
BOOK-511
Mon 11 May

Exhibition Space
Schools art display
Approved
BOOK-510
Mon 11 May

Study Pod 3
M. Okafor
Approved
BOOK-509
Sun 10 May

Computers × 6
Coding club
Approved

Pre-checks

PREVENT check
Public liability insurance
Room layout confirmed

Every space and resource, one system.

From meeting and conference rooms to exhibition spaces, study pods, computers, print services and AV kit — manage it all in one place. Each resource carries its own stock count, so LemonBooking stops two bookings claiming the last projector or the same room.

Rooms, exhibition spaces, study pods and Business & IP Centre facilities
Equipment and services — computers, print, AV — with stock counts
Charge per session, per person, per day — or track free use for reporting

Spaces & resources

Tue 12 May

Meeting & conference rooms
4 rooms
2 free now
Exhibition space
Booked · schools art display
In use
Study pods
6 pods
4 free now
Public computers
12 machines
7 free now
AV & print services
Projector, PA, large-format print
Available

Built for the way libraries actually take bookings.

Add the questions a public library needs to ask — room layout, public liability insurance, PREVENT checks — right onto the booking form, and require them before a booking is confirmed. Everything's captured in one place, and the whole flow is WCAG compliant.

Add your own questions for layout, insurance and PREVENT checks
Make checks mandatory before a booking can be confirmed
WCAG-compliant for staff and patrons alike

Booking checklist

BOOK-512 · Meeting Room 2 · Local history society

Pending

Room layout: Boardroom · 20 seats
Public liability insurance: insurance.pdf
PREVENT check: Complete
Booking group: Community · not-for-profit

A rate, a tax rule and a way to pay for every kind of user.

Library staff book for free. Council departments are tax-exempt and pay by cost centre. Charities get a reduced rate; commercial customers pay full price and VAT. Set the booking groups once and the right price, tax and payment method apply automatically.

Unlimited pricing tiers and VAT rates per booking group
Cost-centre codes for internal departments, invoices for larger organisations
Card payment for the public, via the providers you already use

Group	Rate / hr	VAT	Pays by
Library staff	Free	—	Internal
Council department	£15	Exempt	Cost centre
Charity / community	£24	Incl.	Invoice
Commercial	£45	+20%	Card

Sample tiers. You set the actual rates, tax rules and payment methods per group.

Drops into your library or council website.

Keep the website you have — just embed the calendar and booking form with a few lines of code, and link straight to room info and pricing. Works on any TLD@if ($locale === 'en-GB'), including .gov.uk domains@endif. Both are WCAG compliant. On the Gold plan, a documented REST API lets you wire LemonBooking into your council's systems.

Paste-in iframe snippet, inheriting your site's fonts and colours
Embeds cleanly into .gov.uk and council subdomains
WCAG-compliant calendar and booking form
REST API on the Gold plan, plus custom integrations on request

embed.html

<iframe
  src="https://library.gov/rooms"
  width="100%"
  height="640"
  style="border:0"
  loading="lazy">
</iframe>

Embedded calendar — live availability, your colours.

terminal

$ curl api.lemonbooking.com/v1/rooms/4 \
    -H "Authorization: Bearer …"

{
  "room": "Meeting Room 2",
  "today": 2,
  "next_free": "14:00"
}

REST API — read-only access.

Accessibility, built into every page.

The website, calendar, booking form and event pages LemonBooking produces for your library all meet WCAG 2.1 AA. That helps you meet your Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018 obligations out of the box — no extra plug-ins, audits or accessibility consultants.

Keyboard-navigable calendar and booking form
Screen-reader friendly labels, headings and ARIA states
AA-grade colour contrast, scalable text and clear focus rings
In-line, descriptive error messages on every form
Accessibility statement template you can publish on day one

Accessibility audit

WCAG 2.1 AA

Passing

2.1.1 Keyboard

All functionality available via keyboard

Pass
1.4.3 Contrast (Minimum)

Text contrast ratio of at least 4.5:1

Pass
3.3.1 Error Identification

Errors clearly identified in text

Pass
4.1.2 Name, Role, Value

Components exposed to assistive tech

Pass
2.4.7 Focus Visible

Clear focus indicator on every control

Pass

Tested with axe-core · verified by manual audit

Performance, at a glance.

The reporting dashboard gives you occupancy rates and financial performance for every room and resource — so you can show how the space is used, justify the service and decide where to invest.

Occupancy by room, resource and time slot
Income by group, including free internal use for planning
Export to CSV or schedule a summary by email

Occupancy by space · May

Live

Bookings

486

Income

£5,430

Public computers47%

Meeting rooms39%

Study pods32%

Exhibition space24%

“We use LemonBooking across four organisations: a community centre in South East London, a community centre and library in Kent, a village hall in Lincolnshire, and a dog paddock, and it handles them all brilliantly. The booking system is clean and easy for hirers to use, and the back-end management tools give us real control over rooms, sessions, and availability.”

Damen (Multi-site operator)

Frequently asked questions

Anything we haven't covered, drop us a line.

Can we book rooms and equipment in the same system?

Yes — manage every space and resource together: meeting, conference and exhibition spaces, study rooms, computers, print services and audio-visual equipment. Each resource has its own stock count, so nothing gets double-booked.

Can the booking form capture library-specific information?

Yes — add custom questions to the booking form to capture room layout, public liability insurance and PREVENT checks, and require them before a booking can be confirmed.

Can we set different prices and tax rates for different users?

Yes — set unlimited pricing tiers and tax rates per booking group: free for library staff, tax-exempt for council departments and full price for commercial customers, with each booker seeing only the rate that applies to them.

Can internal departments pay by cost centre instead of card?

Yes — offer different payment methods per group: a cost-centre code for internal departments, payment by invoice for larger organisations, and card payment for the public.

Is the booking calendar accessible and embeddable?

Yes — both the calendar and booking form are WCAG compliant and can be embedded into your existing library or council website with a few lines of code.

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