Village hall booking system & website software
Take online bookings, accept payments, send invoices, and run your hall's website — all from one platform that volunteer committees can actually manage. Works for parish halls and memorial halls too.
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BOOK-88625 May 26PendingPepperton CentreAiden Smith28 May 2609:00–10:00
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BOOK-88519 May 26ApprovedSarah MillsYoga for beginners4 Jun 264 Jun – 27 Aug 26
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BOOK-88419 May 26DeclinedMargaret Doyle40th birthday party13 Jun 2618:00–23:00
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BOOK-88318 May 26ApprovedABC YogaYoga for beginners3 Jun 263 Jun – 26 Aug 26
A calendar everyone can see.
Display availability for your hall. Public events (quiz nights, fairs, open classes) show their full title so visitors can spot what's on; private hires appear simply as ‘booked’, so hirers can see availability without exposing personal details.
- Separate colours per room (Hall, Meeting Room, etc.)
- Block out for maintenance & holidays in seconds
- Set up repeat bookings for regulars (yoga, U3A, ...)
A proper website for your hall — free hosting included.
No theme files, no FTP, no third-party hosting bill. Click any element on your hall's homepage to edit it — the welcome message, the photo of the kitchen, the list of facilities. Your hall, your words. It's powered by our village hall website builder.
- Free hosting on UK servers, included with every plan
- Works with custom domain names (yourhall.org)
- Promote community groups and share local news
Photo: Lewes Subud Centre
Welcome to Pepperton Hall
A central meeting point for residents and local groups. Hire the hall for wedding receptions, birthday parties, fitness classes — or just pop in for the weekly craft group.
You're always in control.
Using LemonBooking, you can set up an online hall booking form that matches your current workflow — including requiring customers to make booking requests that need to be approved by staff. You're never going to be stuck with a booking that you can't accommodate at your village hall or community centre.
Automated notifications
You can set up the booking system to automatically notify you each time a customer submits a booking request so you can respond promptly.
Flexible calendar settings
You can choose how soon and how far ahead customers can make booking requests, and you can easily block out days where you know you won't take bookings (Christmas, New Year, etc.).
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PendingBOOK-1251John Smith, 50th birthday party
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DeclinedBOOK-1250ABC Solutions Ltd, Community event
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ApprovedBOOK-1249Peter Wilson, Support group
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ApprovedBOOK-1248Yoga with Jess, Yoga classes for beginners
Print the week's schedule for the cleaner.
A one-click printable schedule for the caretaker, the cleaner, the key-holder and anyone else who needs to know what's happening at the hall this week — without them needing a login.
- One-page weekly PDF — for the noticeboard or fridge
- Includes rooms, times, contact info and setup notes
- ... or just auto-email the cleaner every Sunday night
| Day | Time | Room | Group | Notes |
|---|---|---|---|---|
| Mon | 9:30–11:00 | Main Hall | Yoga with Jess | Mats provided |
| Tue | 14:00–16:00 | Meeting Rm | Craft Group | 10 tables / 12 chairs |
| Thu | 10:00–12:00 | Main Hall | U3A | PA system on stage |
| Sat | 14:00–17:00 | Main Hall | Smith party (8th b'day) | Bouncy castle — remove gym mats first |
| Sun | 19:30–21:00 | Meeting Rm | WI | Tea trolley out |
Invoicing and online payments.
Auto-generate clear, charity-friendly invoices the moment a booking is approved — with your hall's logo and your sequential invoice numbers. Hirers pay from a link on the invoice; no LemonBooking account required.
- Simple, clear layout with VAT details only when needed
- Add payment links so customers can pay online
- Friendly automated reminders for overdue invoices
- Syncs with Xero, QuickBooks, Sage and FreeAgent
Pepperton, GL2 4XY
| Description | Qty | Rate | Total |
|---|---|---|---|
|
Main Hall hire
Sat 14 Mar · 2–5pm · children's party
|
3 hrs | $25.00 | $75.00 |
Syncs with your accounting package
A different rate for every kind of hirer.
Set up booking groups (Business, Charity, Resident) and the right price applies every time. No spreadsheet of discounts. No mental arithmetic when you raise the invoice.
- Add as many groups as you need — Resident, Charity, Business, Private
- Different rates for weekday vs weekend, daytime vs evening
- Customers see only the rate that applies to them on the booking form
| Group | Mon–Fri day | Mon–Fri eve | Sat & Sun |
|---|---|---|---|
|
Resident
Lives in the parish
|
$16 | $20 | $25 |
|
Charity
Registered charity number
|
$20 | $24 | $28 |
|
Business
Commercial hirers
|
$32 | $38 | $45 |
Or a special rate for one specific customer.
Done a long-term deal with the local pre-school? Negotiated a one-off rate with the WI? Set up a price that applies (and is only visible) to that one customer. Nobody else sees it on the booking form.
- Override the group rate for one named hirer
- Only visible to that customer when they log in
- Optional end date for fixed-term deals
- Applies to
- Main Hall · Mon–Fri 9am–12pm
- Effective
- From 1 Sep 2025 · Until 31 Aug 2026
- Visible to
- Cricklade Pre-school login only
Support when needed.
We do the initial setup and configuration with you, then get out of your way. No in-your-face chatbots, no upsells. Drop us an email and we'll reply within one or two working days.
- Initial setup & configuration done by us
- Email support, whenever you need it
- Self-serve help centre, YouTube videos & written guides
- Screen-share by appointment for Gold-plan customers
Hi! We've just gone live with online bookings. How do I set up our yoga class so it repeats every Tuesday during term — but skips the half-term week?
Hi Sarah — congratulations on going live! Two steps: set up the yoga class as a weekly recurring booking, then on the calendar just delete the half-term Tuesday. I've attached a 90-second walkthrough — shout if anything's unclear.
Frequently asked questions
Anything we haven't covered, drop us a line.
Is LemonBooking suitable for a volunteer-run committee?
Yes — LemonBooking is designed for committees and trustees with no IT staff. Multi-user access with simple admin / editor permissions, plus we do the initial setup for you so nobody has to start with a blank screen.
Can we accept online payments?
Yes — connect SumUp, Stripe, or PayPal. Customers pay from a link on their invoice; no LemonBooking account needed. Card fees are paid to the provider; we don't add anything on top.
Can two people manage bookings at once?
Yes — set up as many staff accounts as you like with admin or editor roles. Every change is logged, so you can see who approved or declined each booking.
Do you offer a free trial?
Yes — 30 days, no card required. Start your free trial and we'll help you import your existing diary.
Ready to try LemonBooking at your village hall?
30 days free. No card required. We do the initial setup with you so you're not staring at an empty system on day one.