A complete booking system for community centres.
One platform for online bookings, payments, invoicing and recurring hirers — with hardware control and a built-in website editor. Built for the realities of community-centre management: regular groups, mixed user types and charity reporting.
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BOOK-88625 May 26PendingPepperton CentreAiden Smith28 May 2609:00–10:00
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BOOK-88519 May 26ApprovedSarah MillsYoga for beginners4 Jun 264 Jun – 27 Aug 26
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BOOK-88419 May 26DeclinedMargaret Doyle40th birthday party13 Jun 2618:00–23:00
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BOOK-88318 May 26ApprovedABC YogaYoga for beginners3 Jun 263 Jun – 26 Aug 26
A live availability calendar.
Publish a live calendar so hirers can see at a glance which rooms are free, then send a booking request that lands straight in your inbox. Bookings default to private — opt in to publicise the classes and events you want people to know about.
- Private by default — mark individual classes or events as public to advertise them
- Block out for maintenance, training days and bank holidays in seconds
- Embed the calendar straight into your existing website (see below)
Already have a website? Embed the bits you need.
Most community centres already have a website they're happy with. Keep it — and drop the calendar, booking form or facility list straight in via iframe. Or hook into the REST API to power your own pages, mobile app or kiosk.
- Calendar, booking forms, facility info and events — each available as a paste-in iframe snippet
- Inherits your site's fonts and colours so it doesn't look bolted on
- Read-only REST API with documented endpoints for bookings, payments, events and customers
- Or skip the iframe and use our built-in website editor instead
<iframe src="https://yourcentre.org/lb/calendar" width="100%" height="640" style="border:0" loading="lazy"> </iframe>
$ curl api.lemonbooking.com/v1/bookings/425 \ -H "Authorization: Bearer …" { "id": 425, "facility": "Main Hall", "start": "2026-06-12T19:00", "status": "confirmed" }
Need a new website? We can help with that too.
Recurring & regular hirers, sorted.
Most community centres earn their bread and butter from regulars — yoga every Tuesday, scout troops every Wednesday, the WI on the first Monday of the month. Set the pattern once, and LemonBooking generates the calendar entries and invoices for the whole run.
Flexible patterns
Weekly, fortnightly, monthly, every first Monday — the patterns most community centres actually use. Skipping a half-term Tuesday? Just delete that one occurrence from the calendar.
Whole-series invoicing
Bill once for the whole run, monthly in arrears, or per-occurrence — whichever your regulars prefer. One-off skips and changes only affect the relevant invoice.
Regular-hirer dashboard
Each regular group gets its own page in the system — running total of sessions, outstanding invoices, contact for the lead, history of skipped weeks. No more chasing through old emails.
Print the week's schedule for the cleaner.
A one-click printable schedule for the caretaker, the cleaner, the key-holder and anyone else who needs to know what's happening at the centre this week — without them needing a login.
- One-page weekly PDF — for the noticeboard or fridge
- Includes rooms, times, contact info and setup notes
- ... or just auto-email the cleaner every Sunday night
| Day | Time | Room | Group | Notes |
|---|---|---|---|---|
| Mon | 9:30–11:00 | Main Hall | Yoga with Jess | Mats provided |
| Tue | 14:00–16:00 | Meeting Rm | Craft Group | 10 tables / 12 chairs |
| Thu | 10:00–12:00 | Main Hall | U3A | PA system on stage |
| Sat | 14:00–17:00 | Main Hall | Smith party (8th b'day) | Bouncy castle — remove gym mats first |
| Sun | 19:30–21:00 | Meeting Rm | WI | Tea trolley out |
Invoicing and online payments.
Auto-generate clear, charity-friendly invoices the moment a booking is approved — with your centre's logo and your sequential invoice numbers. Hirers pay from a link on the invoice; no LemonBooking account required.
- Simple, clear layout with VAT details only when needed
- Add payment links so customers can pay online
- Friendly automated reminders for overdue invoices
- Syncs with Xero, QuickBooks, Sage and FreeAgent
Pepperton, GL2 4XY
| Description | Qty | Rate | Total |
|---|---|---|---|
|
Main Hall hire
Sat 14 Mar · 2–5pm · children's party
|
3 hrs | £25.00 | £75.00 |
Syncs with your accounting package
A different rate for every kind of hirer.
Residents get one rate. Non-residents and businesses get another. Partner organisations get a third. Set up the booking groups once and the right price applies every time — no spreadsheet of discounts, no mental arithmetic when you raise the invoice.
- Add as many groups as you need — Resident, Non-resident, Charity, Partner org, Business
- Different rates for weekday vs weekend, daytime vs evening
- Customers see only the rate that applies to them on the booking form
| Group | Mon–Fri day | Mon–Fri eve | Sat & Sun |
|---|---|---|---|
|
Resident
Lives in the local area
|
£18 | £22 | £28 |
|
Non-resident
From outside the area
|
£24 | £28 | £35 |
|
Business
Commercial hirers
|
£36 | £42 | £50 |
Or a special rate for one specific customer.
Done a long-term deal with the local pre-school? Negotiated a one-off rate with the WI? Set up a price that applies (and is only visible) to that one customer. Nobody else sees it on the booking form.
- Override the group rate for one named hirer
- Only visible to that customer when they log in
- Optional end date for fixed-term deals
- Applies to
- Main Hall · Mon–Fri 9am–12pm
- Effective
- From 1 Sep 2025 · Until 31 Aug 2026
- Visible to
- Cricklade Pre-school login only
Real help from a real team.
We do the initial setup and configuration with you, then get out of your way. No in-your-face chatbots, no upsells. Drop us an email and we'll reply within one or two working days.
- Initial setup & configuration done by us
- Email support, 1–2 working day reply
- Self-serve help centre, YouTube videos & written guides
- Screen-share by appointment for Gold-plan customers
- No phone support, no chatbots, no "unlimited" promises we can't keep
Frequently asked questions
Anything we haven't covered, drop us a line.
Can we have different prices for member vs non-member groups?
Yes — set unlimited pricing tiers per booking group or per individual slot. Members, non-members, partner organisations and one-off hires can each have their own rate, and each booker only sees the rate that applies to them on the booking form.
Can volunteers and trustees have different access?
Yes — admin, editor and view-only roles cover the common cases. Every change is audit-logged so trustees can see who approved, declined or invoiced each booking, without giving everyone full access.
How do recurring bookings work?
Define the pattern once — weekly, fortnightly, monthly or first Monday of the month — and LemonBooking generates the calendar entries and invoices for the whole run automatically. One-off skips (half-term Tuesdays, leader away weeks) are handled by deleting that single occurrence from the calendar.
Can we replace our website with LemonBooking?
Yes — the built-in website editor shares content with the booking system, so a facility's photo, capacity and price only need to be edited once. Or, if you already have a website, embed just the calendar or booking form via iframe and keep your existing site.
Can we run ticketed events too?
Yes — sell event tickets alongside facility hire. Quiz nights, concerts, fundraisers and panto all run in the same platform, with QR-coded tickets and door check-in on a phone or tablet. See the ticketing module →
Ready to try LemonBooking at your community centre?
30 days free. No card required. We do the initial setup with you so you're not staring at an empty system on day one.